Effective date: January 1, 2025
Last updated: January 1, 2025
Website: https://greenkeepinginsight.com
Administrator: Greenkeeping Insight – Christopher Krawczyk
Contact: office@greenkeepinginsight.com

1. Introduction

Greenkeeping Insight (“we”, “our”, “the Website”) is committed to protecting your personal data and ensuring transparency in how we collect, use, and safeguard information. This policy explains how we process personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable laws.

By using our website, you agree to the practices described in this policy.

2. Data Controller

The Data Controller responsible for your personal data is:
Christopher Krawczyk (Greenkeeping Insight)
Email: office@greenkeepinginsight.com

3. What Personal Data We Collect

A. Data Automatically Collected (anonymous or pseudonymous)

When you browse the Website, we automatically collect:

  • IP address (anonymised when stored by Google Analytics)
  • Browser type and version
  • Device type and operating system
  • Geographic location (approximate)
  • Pages visited and time spent
  • Referring site (where you came from)
  • Interactions on the Website

Tools used:

  • Google Analytics 4 (GA4)
  • Server logs

These data are collected for statistical, security, and performance purposes.

B. Data You Provide Voluntarily

When subscribing to our newsletter (Mailchimp):

  • Email address
  • Name (optional)
  • IP address (automatically stored by Mailchimp)

When creating an account (forum or author account):

  • Email address
  • Username
  • Password (encrypted; we cannot see it)
  • Profile information you choose to add (bio, social links, photo)

When posting on the forum (WP Foro):

  • Username/nickname
  • Any content you post voluntarily
  • IP address (anti-spam/security)

When contacting us:

  • Email address
  • Name
  • Message content

We do not knowingly collect personal data from children.

4. Legal Basis for Processing (GDPR)

We process your data based on:

A. Consent – newsletter signup, forum registration
B. Legitimate interest – analytics, security, preventing spam
C. Contract – providing access to forum accounts or author accounts
D. Legal obligations – responding to lawful requests from authorities

5. What We Use Your Data For

We process personal data to:

  • Provide and maintain the Website and forum
  • Send newsletters (Mailchimp)
  • Publish and manage user-generated content
  • Monitor performance and improve user experience
  • Detect and prevent spam or fraud
  • Analyse traffic and readership (GA4)

We never sell personal data to third parties.

6. Third-Party Services That Process Your Data

We use trusted third-party providers:

Mailchimp (Newsletter Service)

Google Analytics 4

Hosting Provider

Your site is hosted by Thamara Cloud (Plesk environment)

  • Processes logs and security data on our behalf

WP Foro Plugin

  • Processes forum accounts, posts, and moderation data

In each case, data is processed under a GDPR-compliant Data Processing Agreement (where applicable).

7. Cookies

We use cookies for:

  • Essential website functions
  • Session management
  • Analytics (GA4)
  • Forum functionality

You can disable cookies via your browser settings.

For more details, read our Cookie Policy.

8. User Rights (GDPR)

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your data (“right to be forgotten”)
  • Restrict processing
  • Object to processing
  • Withdraw consent at any time (e.g., unsubscribe from newsletter)
  • Request a copy of your data (data portability)

To exercise these rights, email: office@greenkeepinginsight.com

9. Data Retention

We retain:

  • Analytics data: 26 months (GA4 default)
  • Newsletter data: until you unsubscribe
  • Forum/user accounts: until deleted by you or upon request
  • Server logs: up to 12 months (security purposes)

10. Data Security

We implement measures such as:

  • SSL encryption
  • Secure hosting environment (Plesk)
  • Encrypted passwords
  • Restricted access to admin accounts
  • Regular updates and security patches

However, no online transmission is 100% secure, so we cannot guarantee absolute security.

11. Embedded Content and External Links

Articles may include embedded media (YouTube, social posts).
These external platforms may collect data independently under their terms.

We are not responsible for third-party privacy practices.

12. Changes to This Policy

We reserve the right to update this Privacy Policy.
The latest version will always be available on this page.

13. Contact Information

If you have any questions about this policy, contact us at:

📧 office@greenkeepinginsight.com
🌐 https://greenkeepinginsight.com/contact/